5 reasons why your company needs to structure its data

We frequently meet with companies to discuss their challenges with knowledge management. In the past year, we have identified several themes that seem to be recurring problems in the average workplace. Often, these problems are either accepted as an inevitable consequence of being a large company or battled with insufficient solutions. In this blog post, we have compiled a short list of reasons to consider a new approach of managing your valuable information. Ready? Here we go!

1. You’re losing time

A study by McKinsey* shows that workers lose up to 1.8 hours a day just searching for information. That’s just one worker, in one day. Imagine running a company with around 300 employees who work five days a week: the time wasted on workers not finding what they need has suddenly reached unmanageable proportions.

2. Errors and inconsistencies in data

When your data isn’t up to date and properly regulated, there is a greater risk of mistakes and work inconsistency. For example, there might be confusion among workers about the “single source of truth”, and the risk of creating new work on faulty foundations. Making sure everyone knows where to find the correct information is key to avoiding errors that, in the worst-case scenario, might have long-term impacts on the company.

3. Your team will thank you

Collaboration shouldn’t solely rely on senior workers guiding everyone else to the necessary files and information. Save them the frustration of unnecessary interruptions by helping junior workers to find the right information independently. With that said, sometimes a little help is still the only way to go - need to nudge your co-worker in the right direction? Using NVOY, you can find and share documents to your heart's delight.

4. No more do-overs

The deadline creeps closer and you can’t remember where you saved that draft you worked on last week. It’s no biggie, but it took at least an hour to finish it last time and if you spend more time looking for it now it might just be better to remake it. Does this sound familiar in any way? If so, maybe it’s time to think of a new way of managing your information.

5. Increase happiness

Lastly, we truly believe that working with a better-structured knowledge base and all the benefits that follow will make life easier. If you’re still not convinced, why don’t you let us demonstrate our value in a demo?

*source: Time Searching for Information